Acquisition and Assistance Specialist (USAID/MERP) – Frankfurt-2019-23

For Public Dissemination

EMPLOYMENT OPPORTUNITY

U.S. MISSION GERMANY

Vacancy Number: Frankfurt-2019-23

Date: February 20, 2019

 

 

POSITION / SALARY:       Acquisition and Assistance Specialist; Salary: FSN-9 (trainee level) € 52,467 to € 68,207; FSN-10 (trainee level) € 58,934 to € 76,614; FSN-11 (full performance level) € 67,397 to € 87,616.

 

The FSN 11 position represents the full performance level of a career ladder, beginning at FSN-09. Attainment of this grade level represents that the Specialist has successfully completed substantial training, met agreed-upon objectives and milestones, and has performed at the Fully Successful (or equivalent) level for grades 9 and 10.                                      

 

OPEN TO:                             German citizens and residents with valid work permit at the time of application to work in Germany.

                                               

LOCATION:                         USAID Frankfurt Support Center (FSC)

Frankfurt, Germany

 

OPENING:                           February 20, 2019

 

CLOSING:                            March 26, 2019

 

WORK HOURS:                   Full-Time; 40 hours/week

 

USAID/Frankfurt Support Center, an equal opportunity employer, seeks applicants for the following Acquisition and Assistance Specialist position:

 

 

For more information please see attached USAID solicitation 72028019R10002.

 

 

SOLICITATION NUMBER: 72028019R10002

ISSUANCE DATE:                  February 20, 2019

CLOSING DATE/TIME:        March 20, 2019

 

 

 

SUBJECT:      Solicitation for a Cooperating Country National (CCN)

                        (Local Compensation Plan)

 

Dear Prospective Offerors:

 

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

 

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.  Incomplete or unsigned offers will not be considered.  Offerors should retain copies of all offer materials for their records.

 

This solicitation in no way obligates USAID to award a personal services contract (PSC), nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

 

Any questions must be directed in writing to the Point of Contact specified in the attached information.

 

 

Sincerely,

 

 

 

Diane Moore

Regional Deputy Executive Officer

 

 

 

 

 

 

 

 

 

 

 

 

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.: 72028019R10002

 

  1. ISSUANCE DATE: February 20. 2019

 

  1. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: COB March 20, 2019 (Frankfurt time)

 

  1. POSITION TITLE: Acquisition and Assistance Specialist

 

  1. MARKET VALUE: This position has been designated as a “ladder” position. The highest level of this position is a FSN-11 (€ 67,397 to € 87,616 per annum); however, USAID intends to fill this position at the entry level FSN-9 (€ 52,467 to € 68,207 per annum). Salary range is in accordance with AIDAR Appendix J and the Local Compensation Plan of US Mission/Germany.

Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the pay range will not be entertained or negotiated.

Following at least one year at the FSN-9 grade, the offeror may have the opportunity for advancement to the FSN-10 equivalent grade and in two years to the FSN-11 equivalent grade. In order to be advanced to the higher grade, the incumbent must meet the minimum qualifications of the higher grade and receive a positive performance rating in his/her the most recent annual performance evaluation. The evaluation must include a statement by the supervisor that the employee is performing successfully at the current grade and is considered ready to perform at the higher grade level.

 

  1. PERIOD OF PERFORMANCE: Five-Year Period of Performance with possibility to extend in accordance with ADS 309: – Personal services contracts are subject to the five-year limitation in accordance with FAR Part 17. In accordance with AIDAR Appendix J, CCNPSCs are of a continuing nature and expected to be part of a series of sequential contracts, each not to exceed the five-year limitation in the FAR.

 

  1. PLACE OF PERFORMANCE: USAID/Germany (Frankfurt).

 

  1. SECURITY LEVEL REQUIRED: Facility access (CCN/FSN Clearance)

 

  1. STATEMENT OF DUTIES

 

  1. Basic Function of this Position:

 

The Acquisition and Assistance Specialist is located in the Regional Office of Acquisition and Assistance (ROAA), Middle East Regional Platform located in Frankfurt, Germany (MERP). The function of the Office is to provide Acquisition and Assistance (procurement) support to Mission Technical Offices and Assistance Objective Teams in the Mission and in Missions in the Middle East Region without procurement support.  The primary purposes of this position are:

 

  1. Solicit proposals/applications ;
  2. Perform cost and price analysis;
  3. Negotiate terms and conditions of an award;
  4. Ensure compliance with terms and conditions of an award; and
  5. Maintains up-to-date award files,

 

When required, the Specialist provides guidance to MERP and client Missions in the Region on award implementation and award modifications.  At the full performance level (FSN 11), the Specialist is responsible for carrying out day-to-day activities in an independent manner.

 

The FSN 11 position represents the full performance level of a career ladder, beginning at FSN-09. Attainment of this grade level represents that the Specialist has successfully completed substantial training, met agreed-upon objectives and milestones, and has performed at the Fully Successful (or equivalent) level for grades 9 and 10.

 

  1. Major Duties and Responsibilities

 

At the FSN-9 (entry level), the incumbent is expected to perform the following duties and responsibilities:

 

The Specialist (Trainee) is responsible for providing basic project acquisition and assistance support to USAID/MERP Technical Offices, DO and AO Teams, and any designated Regional clients.  USAID programs are diverse and multi-sectoral.  The Specialist (Trainee) is required to provide basic and limited acquisition assistance to designated Technical Offices, DO, and/or AO Teams, and to support a variety of programs/projects/activities.  These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts, requiring the Specialist (Trainee) to become familiar with the full range of USAID procurement instruments.

 

At the FSN-10 level, the incumbent is expected to perform the following duties and responsibilities:

 

The Specialist (Trainee) is responsible for program/project/activity acquisition and assistance support for USAID/MERP Technical Offices, DO and AO Teams, and any designated Regional clients.  USAID programs are diverse and multi-sectoral.  The Specialist is required to provide acquisition assistance to designated Technical Offices and/or DO/AO Teams, and to support a variety of programs/projects/activities.  These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts.

 

At the FSN-11 level, the incumbent is expected to perform the following duties and responsibilities:

 

The Specialist provides professional-level procurement planning advice and guidance to MERP Technical Offices, Assistance Objective (AO) Teams, and any designated Regional clients, including procurement policy and procedures in the design and implementation of Mission activities. The Specialist coordinates the development of procurement objectives for assigned portfolios in terms of potential implementing organizations/partners (IPs), competitive issues, and socioeconomic issues, and identifies and constructs appropriate contract and/or grant instruments. Negotiations are to ensure acquisition plans are current, have appropriate milestones, and related schedules are adequate.

 

For the complete Position description, kindly email usaidmerphr@usaid.gov

 

  1. AREA OF CONSIDERATION: External/Internal announcement for Cooperating Country National (CCN). CCN is an individual who is a Germany country citizen or a non-German citizen lawfully admitted for permanent residence in Germany.

 

NOTE: ALL APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

 

Under current law, non-Germany and American citizens must possess a valid Germany residence and/or work permit in compliance with host government laws and regulations prior to application.  Copies of the permit/s must be sent with the application.  The Embassy cannot sponsor applicants for either permit.  Laws regarding residency are subject to change.

 

  1. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

 

  1. POINT OF CONTACT: For additional information please contact USAID/MERP HR Office, e-mail usaidmerphr@usaid.gov.
  • How To Apply:   All candidates must be able to obtain and hold a Non-Sensitive clearance.  Applicants for this position must submit their application and pertinent supporting documentation by the closing date as shown on the vacancy announcement to: Employment-Germany@State.gov

 

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

At the FSN-09 Grade

 

  1. Education: Possession of a Bachelor’s Degree or the host-country equivalent formal education in a relevant field, such as business administration, economics, finance, marketing, commerce, accounting, international trade, industrial management, law, or other related field is required. Additional education may NOT be substituted for Experience.
  2. Prior Work Experience: Three or more years of progressively responsible experience in acquisition and assistance, development assistance, or a closely related field is required. One year of this experience must have been gained working in a position equivalent to no less than the next lower level of FSN responsibility in this or a related occupation, within a USG organization or within an international or donor organization, in an English-language work environment. Additional experience may NOT be substituted for Education.
  3. Language Proficiency: Level IV (Fluent) English, both oral and written, is required. Familiarity with additional languages in ROAA-supported countries is desired, such as French and/or Arabic.
  4. Job Knowledge:  Knowledge of public and/or private-sector business processes, or the ability to quickly gain such knowledge, is required. An understanding of US Federal and USAID Acquisition Regulations, or knowledge and understanding of how to execute and administer a complex acquisition portfolio, is desired, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types. A basic understanding of markets pertaining to program/project/activity requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is desirable.
  1. Skills and Abilities: Skills and Abilities: The potential to acquire the ability to plan and administer acquisition activities, and provide acquisition assistance and support for Agency programs and projects in a timely manner, is required. The potential to gain the ability to apply contracting regulations, procedures, and policies to individual acquisition and assistance programs is required. And, an ability to deal effectively with high­ level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required. Skill in the use of most elements of the Microsoft Business suite is desired.

Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY AND HIGH ETHICAL STANDARDS throughout all phases of ROAA acquisition and assistance procurement.

 

At the FSN-10 Grade

 

  1. Education: Possession of a Bachelor’s Degree or the host-country equivalent of a four-year US college/university education in a relevant field, such as accounting, law, business, finance, contracts, purchasing,  economics,  industrial management,  marketing,  quantitative  methods,  and organization and management. Additional education may NOT be substituted for Experience.
  2. Prior Work Experience: Four or more years of progressively responsible experience in acquisition and assistance, or a closely related field is required. As this position is part of a recognized and established career ladder, a minimum of one year of this experience must have been gained working in a USAID Contracting/A&A Office at no less than the next lower grade level. Additional experience may NOT be substituted for Education.
  3. Language Proficiency: Level IV (Fluent) English proficiency, both oral and written, is required. Familiarity with additional languages in OAA-supported countries is desired, such as French and/or Arabic.
  4. Job Knowledge:  Knowledge of US Federal and USAID Acquisition Regulations, and knowledge and understanding of how to execute and administer a complex acquisition and assistance portfolio is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types. A good knowledge of host-country and regional markets pertaining to program/project/activity requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is required. Knowledge of business processes in public or private sectors is required.
  1. Skills and Abilities: The ability to plan and administer acquisition activities, and provide adequate acquisition assistance and support for agency programs and projects in a timely manner is required. The ability to apply governing contracting regulations, procedures, and policies to assigned acquisition and assistance programs is required. An ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required. Skill in the use of most elements of the Microsoft Business suite is required.

Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY AND HIGH ETHICAL STANDARDS throughout all phases of OAA acquisition and assistance procurement actions.

 

At the FSN-11 Grade

 

  1. Education: Possession of a Bachelor’s Degree or the host-country equivalent of a four-year US college/university education in a relevant field, such as accounting, law, business, finance, contracts, purchasing,  economics,  industrial  management,  marketing,  quantitative  methods,  and organization and management. Additional education may NOT be substituted for Experience.
  2. Prior Work Experience: Five to seven years, or more, in a progressively responsible work situation in USAID Acquisition and Assistance is required. As this position is part of a recognized and established career ladder, a minimum of two years of this experience must have been gained working in a USAID Contracting/A&A Office, with one year at no less than the FSN-10 grade level. Additional experience may NOT be substituted for Education.
  3. Language Proficiency: Language Proficiency: Level IV (Fluent) English proficiency, both oral and written, is required. Familiarity with additional languages in OAA-supported countries is desired, such as French and/or Arabic.
  4. Job Knowledge:  Knowledge of public and/or private-sector business processes is required. At this level, knowledge of US Federal and USAID Acquisition Regulations, or knowledge and understanding of how to execute and administer an acquisition and portfolio, is required (unless this is the entry level of the Specialist), particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types. A good knowledge of Regional markets pertaining to program and project requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is desirable.
  1. Skills and Abilities: The ability to plan and administer large acquisition activities, and provide adequate acquisition assistance and support for agency programs/projects/activities in a timely manner is required. The ability to apply governing contracting regulations, procedures, and policies to individual complex acquisition and assistance programs is required. An ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required. Skill in the use of most elements of the Microsoft Business suite is required.

Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY AND HIGH ETHICAL STANDARDS throughout all phases of ROAA acquisition and assistance procurement actions.

 

To be considered for promotion to FSN-10 level, the incumbent must have (a) successfully completed all FAC-C training level I and USAID basic training courses covering (i) Assistance and (ii) Sampled Acquisition; (b) successfully completed at least 75% of the Procurement Training Program (PTP) actions contained in the employee’s Individual Development Plan (IDP) and agreed to on-the-job actions/training; and (c). have 3 years of related USAID A&A experience.

 

To be considered for promotion to FSN-11 level, the incumbent must (a) have successfully completed FAC-C training level II or equivalent class hours of other advanced A&A trainings approved by their supervisor in writing; b) successfully completed 90% of the Procurement Training Program (PTP) actions contained in the employee’s IDP and agreed to on-the-job actions/training; and (c) have completed five years of USAID A&A related experience. 

 

 

  • EVALUATION AND SELECTION FACTORS

 

  1. Education (10)
  2. English Language Skills (25)
  3. Prior Work Experience (20)
  4. Knowledge (15 points)
  5. Skills and Abilities (30 points)
  6. Reference Verification: (Pass/Fail)

 

Must not appear as an excluded party in the System for Award Management (SAM.gov).

USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.

 

USAID/Frankfurt Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest Technical Evaluation Committee (TEC) for further review and assessment. Only shortlisted applicants will be contacted.

 

The Technical Evaluation Committee will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.  Applicants will be contacted for testing (Step 2) and interviews.  USAID/MERP HR will conduct the English test.  Based on the results of the tests, however, an applicant otherwise identified for interview could be dropped from the interview list.

 

Following the interview (Step 3) during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. References may be solicited from current as well as former supervisors in addition to the references you provide in your application package.  References will only be solicited for the top rated candidate or candidates.

 

Based on this final input, the TEC will make its final decision on which candidates to rank order and make a final selection.

 

The final selected candidates must receive a Security Clearance and Medical Clearance (Health Certificate). USAID will provide details regarding these requirements to the selected candidate.  An inability to obtain either the medical clearance or background check will make the applicant ineligible for selection.

 

  1. PRESENTING AN OFFER

 

  1. Eligible Offerors are required to complete and submit all the required documents listed down below enclosed with a cover letter addressing all the vacancy announcement requirements/selection criteria respectively. Otherwise, the application will be considered incomplete and shall not be taken into consideration.

 

  1. Cover letter;
  2. Application for Federal Employment DS-174;
  3. A detailed current resume or curriculum vitae providing a mailing address and a daytime telephone number; plus
  4. Copies of any other documentation (e.g., essays, certificates, awards, and copies of degrees earned which do not have to be translated) that addresses the minimum requirements of the position as listed above;
  5. Provide the USAID HR Office with at least three references quoting their telephone numbers and email address; and
  6. Copies of valid Germany residence and work permits for Non-Germany and American citizens, which are in compliance with host government laws and regulations (if applicable).

 

  1. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

 

  1. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

 

  1. LIST OF REQUIRED FORMS FOR PSC HIRES

 

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms:

 

  1. Health Certificate
  2. Documents required for Security Clearance Procedure

 

  1. BENEFITS/ALLOWANCES

 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

 

  1. BENEFITS:
  2. Vacation Bonus – 5 percent of the annual basic salary rate of the employee
  3. Christmas Bonus – 7 percent of the annual basic salary rate of the employee
  4. Annual Leave – Up to age 29 – 29 working days Annual Leave;  Age 30 and older – 30 working days Annual Leave
  5. Sick Leave – Employees who are incapacitated for duty because of an illness for which they are not personally responsible are entitled to payment of their regular salary for the period of their illness but not to exceed six weeks for any one illness. Another six weeks of paid absence is granted for recurrence of the same illness during a twelve month period if an employee has not been absent because of the same illness for at least six (6) consecutive months.
  6. Social Security Contribution – 22 percent of the annual basic salary rate of the employee
  7. Other benefits as applicable under the Local Compensation Plan.

 

  1. ALLOWANCES (as applicable):
    1. Meals Allowance
    2. Workers Compensation

 

  • TAXES

 

The U.S. Mission does not withhold or make local income tax payments.

 

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

 

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

 

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations