ACS Assistant (Supervisory) (CONS) – Munich-2018-57

For Public Dissemination

Vacancy Number: Munich-2018-57


Date: May 14, 2018


Position Title ACS Assistant
Location American Consulate General, Munich, Consular Section
Open To All Interested Applicants

Locally Employed/Local Compensation Plan (LE/LCP)

€ 51,230 per year starting salary

Position Series and Grade: FSN-09

Foreign Service/US Government Pay Plan (FS/USG PP)

US$ 45,319 per year starting salary (Base Salary Scale)

Position Series and Grade: FP-05, step 1 or highest previous rate within grade

Note: this position may be Overseas Comparability Pay (OCP) eligible

Final grade/step to be determined by Washington

Work Schedule Full-time: 40 hours
Application Period May 14, 2018 – May 28, 2018 close of business
Security Clearance Qualification Requirement Must be able to obtain and hold a Local Security Certification/Public Trust. All applicants under consideration will be required to pass medical and security certifications as they apply.
Duration of Appointment This is an Indefinite Appointment subject to successful completion of the probationary period.




The U.S Consulate in Munich is seeking eligible and qualified applicants for the position of ACS Assistant (Supervisory) in the Consular Section. Filling of position is subject to availability of funds.



(A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to with identification of the above vacancy number.)


Supervisory Position: YES


As Supervisory ACS Assistant in Munich, serves as the local Unit Manager of the American Citizen Services Unit, with full functional supervisory authority of the entire Unit, consisting of five Locally Employed Staff. Due to the degree of supervisory responsibility exercised, the jobholder is required to possess additional skills, knowledge, and experience beyond the level of the non-supervisory ACS caseworker. The ACS Unit handles passport, nationality, citizenship, notarial and judicial matters during daily public operating hours and handles the full range of complex issues that confront Americans in Bavaria that fall under the heading of Special Consular Services. The jobholder is expected to guide and advise the consular officers on how these issues are best dealt with in the local environment.



Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in determination that the applicant is not qualified.


EDUCATION: Completion of Secondary School is required.


EXPERIENCE: Three years’ experience of progressively higher levels of responsibility in social services, legal or related fields of work, dealing directly with the public is required.


LANGUAGE: English and German proficiency at IV (fluent) level is required; must be able to speak, read, comprehend, and draft correspondence at or near native level. Incumbent is expected to regularly draft professional, persuasive, effective correspondence in German and in English.



  • Mastery of Consular law, policy, systems and procedures for passport/nationality, notarial and consular services is required
  • Must understand local judicial, administrative, health provide, insurance, housing, transportation, employment, registration, education, civil law, and family law structures and realities insofar as they impact Americans traveling or residing in Bavaria
  • Must be proficient in Federal Benefits matters, including services for Social Security



  • Must be able to manage upwards and downwards, guiding the consular officers on workable and advisable solutions to consular problems in Germany and directly supervising and guiding all non-officer ACS staff, including training new or temporary staff
  • Must have superb, persuasive communication skills for promoting Americans’ interests with German-speaking interlocutors.


The Human Resources Office will conduct standard language assessment tests as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.




  • Hiring Preference Selection Process: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  3. Foreign Service (FS) on Leave Without Pay (LWOP) and Civil Service (CS) with re-employment rights**

*IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent DD-214, Certificate of Release or Discharge from Active Duty, equivalent documentation, or certification. A “certification” is any written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter must be on letterhead of the appropriate ,military branch of service and contain (1) the military service dates including the expected discharge or release date: and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


  • Additional Selection Criteria:
  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.



Applicants must submit the following documents to be considered. Failure to do so will result in a determination that the applicant is not qualified.

  1. Form DS-174, Universal Application for Employment (UAE), available on the internet: DS-174.
  2. Cover Letter
  3. Resume/Curriculum
  4. Licenses and certifications (e.g. Nurse license, etc.)


Applicants are encouraged to submit additional documentation that supports or addresses the requirements listed above (e.g. reference letters, transcripts, copies of degrees earned, etc.) with the application.

Application language is English, i.e. application for employment, CV or resume should be in English. Certificates, awards or degrees in English or German do not need to be translated.

Note that the U.S. Mission does not refund travel expenses incurred by the interviewee.


For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), and their definitions, go to the “definitions list” on the website


The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.


The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.



Approved:      HR:          EKaleta

Cleared:          CONS:    RFaillace

Drafted:           HR:          HGralka