Administrative Assistant (Cultural Affairs) B36-17

For Public Dissemination

Vacancy Number: B36-17

Date: March 27,2017


Position Title Administrative Assistant (Cultural Affairs)
Location U.S. Embassy Berlin, Cultural Affairs
Open To All Interested Candidates
Salary and Grade Full-Performance Level

Ordinarily Resident (OR)–   €41,703 per year starting salaryPosition Grade: FSN-07 Not Ordinarily Resident (NOR)

– US $35,718 per year starting salary (Base Salary Scale)

Position Grade: FP-07, step 1 or highest previous rate within grade

Note: this position may be Overseas Comparability Pay (OCP) eligible

Final grade/step to be confirmed by Washington

Salary and Grade Training Level

Ordinarily Resident (OR)–   €38,267 per year starting salaryPosition Grade: FSN-06 Not Ordinarily Resident (NOR)

– US $31,931 per year starting salary (Base Salary Scale)

Position Grade: FP-08, step 1 or highest previous rate within grade

Note: this position may be Overseas Comparability Pay (OCP) eligible

Final grade/step to be confirmed by Washington


Candidate may be hired on a training level, i.e. one pay grades below the full performance level in order to receive on-the-job training.

Work Hours Full-time, 40 hours
Opening Date March 27, 2017
Closing Date April 12, 2017
Security Requirement Candidate must be able to obtain and hold a non-sensitive security certification





The U.S. Embassy in Berlin is seeking eligible and qualified applicants for the position of Administrative Assistant (Cultural Affairs) in the Cultural Affairs Unit. Filling of position is subject to availability of funds.




(A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to with identification of vacancy number.)


The incumbent is the administrative assistant to the Counselor for Educational and Cultural Affairs (CAO). He/she assists the CAO while the CAO runs the Mission’s Cultural Division, consisting of 3 sections (The Cultural Affairs Section, the Exchanges Office, and the Programs Section), each headed by an American officer. This requires a high degree of administrative knowledge, organizational ability, experience and tact in dealing with people. The incumbent is responsible for and coordinates all administrative and budgetary matters concerning the Cultural Affairs Section programs, particularly managing taskers and grant issuance and tracking. Incumbent reports directly to the Cultural Affairs Officer (CAO).






Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in determination that the applicant is not qualified.


EDUCATION:   Two years of full-time post-secondary education in the area of business administration, program, management, secretarial science, commercial science, or social science, is required.



  • Full Performance Level: Three years of office administrative, secretarial or program management experience, is required.
  • Training Level: One year of office administrative, secretarial or program management experience, is required.


LANGUAGE: English and German Level IV (fluency) writing, reading and speaking is required.



  • In-depth knowledge of general office management procedures is required.




  • Must possess strong public relations and interpersonal skills in dealing with a variety of contacts and


  • Must be able to translate and/or draft in both English and German.



The Human Resources Office will conduct standard language assessment tests and may test for other required skills as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.






  • Hiring Preference Selection Process:When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.





(1)   AEFM / USEFM who is a preference-eligible U.S. Veteran

(2)   AEFM / USEFM*

(3)   FS on LWOP**


*IMPORTANT:Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.



  • Additional Selection Criteria:
  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.



  • How To Apply:Interested applicants for this position must submit their application and pertinent supporting documentation by the closing date using the U.S. Mission’s electronic application process:


Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

  1. Universal Application for Employment (UAE), Form DS-174, which is available on the internet for OpenNet users by clicking here: DS-174 OpenNet; or for external users on the internet by clicking here: DS-174 External.
  2. Additional documentation that supports or addresses the requirements listed above (e.g. cover letter, resume / curriculum vitae, reference letters, transcripts, essays, certificates, copies of degrees earned, etc.) should be attached with the application.
  3. Application language is English, i.e. application for employment, CV or resume should be in English. Certificates, awards or degrees in English or German do not need to be translated.
  1. Note that the U.S. Mission does not/not refund travel expenses incurred by the interviewee.


For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), Not Ordinarily Resident (NOR), Ordinarily Resident (OR) and their definitions, see the definitions list on the website


The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.


The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.