Administrative Assistant (ICE) FRA 26-16


Vacancy Number: FRA 26-17

Date: March 3, 2017


Position Title

Administrative Assistant (ICE)

Proposed Title: Mission Support Assistant

Location American Consulate General, Frankfurt am Main, Department of Homeland Security – Immigration Customs Enforcement (DHS-ICE)
Open To All Interested Candidates
Salary and Grade

Not Ordinarily Resident:

–          US $ 39,954 per year starting salary

Position Grade: FP-06

Note: This position may be Overseas Comparability Pay (OCP) eligible

Ordinarily Resident:

–          € 45,450 per year starting salary

Position Grade: FSN-08


Work Hours Full-Time, 40 hrs/week
Opening Date March 3, 2017
Closing Date March 17, 2017
Security Requirement U.S. Mission issued medical/non-sensitive security clearance




The American Consulate General in Frankfurt is seeking an individual for the position of Administrative Assistant with the Department of Homeland Security – Immigration Customs Enforcement (DHS-ICE). Filling of the position is subject to availability of funds.



(A copy of the complete position description listing all duties and responsibilities is available upon request.  Send your request to with identification of vacancy number.)


The incumbent serves as a Mission Support Assistant by performing a multitude of complex programmatic and administrative functions to support the mission of DHS-ICE’s Operations. To fulfill this national security function, the incumbent performs a number of critical duties to establish and maintain the administrative infrastructure necessary to support strategic and operational goals and objectives of the DHS-ICE Agency. S/he works in coordination with and acts as the principle advisor to the ICE Attaché on the full range of administrative duties, matters and responsibilities. The incumbent serves as the single point of contact and primary administrative liaison between the ICE Attaché Germany, ICE headquarters and the Department of State.




All applicants must address each selection criterion detailed below with specific information supporting each item.


EDUCATION: The successful completion of at least two years of post-secondary studies is required.


EXPERIENCE: At least four years of progressively responsible experience in administrative support with a minimum of three years progressively responsible experience in budgeting, accounting or related experience are required.


LANGUAGE: Level IV (fluent) oral and written English and German language skills are required.




  • Must be familiar and conversant in the use of several ICE and DOS systems.
  • Must be highly competent in ICE complex regulatory material and DOS policies.
  • Excellent organizational, planning and problem-solving skills are required.
  • Must be highly competent in MS Office Programs.
  • Must have excellent interpersonal and customer service skills.
  • Must possess a valid Class B driver’s license.




  • Incumbent must have advanced knowledge of the host country’s customs, official communication protocols, idiosyncrasies and knowledge of German government entities is required.
  • Must have familiarity and knowledge of investigative programs/local law enforcement structure.
  • Comprehensive knowledge of the concepts, principles, regulations and policies related to budget development and implementation in ICE sufficient to plan, organize, evaluate and improve budget services and processes.
  • Detailed and intensive knowledge and skill in applying the policies, precedents, goals objectives, regulations and guidelines of a functional area such a financial oversight, budget formulation and/or budget execution.


The Human Resources Office will conduct standard language assessment tests and may test for other required skills as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.





  • Hiring Preference Selection Process:When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.





(1)     AEFM / USEFM who is a  preference-eligible U.S. Veteran

(2)     AEFM / USEFM*

(3)     FS on LWOP**


*IMPORTANT:Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.



  • Additional Selection Criteria:
  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.



  • How To Apply:  Interested applicants for this position must submit their application and pertinent supporting documentation by the closing date using the U.S. Mission’s electronic application process:


Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

  1. Universal Application for Employment (UAE), Form DS-174, which is available on the internet for OpenNet users by clicking here: DS-174 OpenNet; or for external users on the internet by clicking here: DS-174 External.
  2. Additional documentation that supports or addresses the requirements listed above (e.g. cover letter, resume / curriculum vitae, reference letters, transcripts, essays, certificates, copies of degrees earned, etc.) should be attached with the application.
  1. Application language is English, i.e. application for employment, CV or resume should be in English.  Certificates, awards or degrees in English or German do not need to be translated.
  2. Note that the U.S. Mission does not/not refund travel expenses incurred by the interviewee.


For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), Not Ordinarily Resident (NOR), Ordinarily Resident (OR) and their definitions, see the definitions list on the website


The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.


The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.





Approved: DHS/ICE: MBrodman

Cleared: MGT/HR: EKaleta

Drafted: MGT/HR: JISzafermann