Administrative Assistant (RPSO) (FRA 3-17)

For Public Dissemination

Vacancy Number: FRA 3-17

Date: January 3, 2017


Position Title Administrative Assistant
Location American Consulate General, Frankfurt am Main, Regional Procurement Support Office (RPSO)
Open To All Interested Candidates
Salary and Grade

Not Ordinarily Resident:–          US $ 35,364 per year starting salary (*)

Position Grade: FP-07

Note: This position may be Overseas Comparability Pay (OCP) eligible

Ordinarily Resident:

–          € 41,703 per year starting salary (*)

Position Grade: FSN-07


(*) Full Performance Level: Position is integrated into a career-ladder concept. The FSN-07 and FP-07 are the full performance grades. Qualified candidates who do not meet all requirements will be considered for hiring at grades FSN-6 and 5, respectively FP-8 and 9.

Work Hours Full-Time, 40 hrs/week
Opening Date January 3, 2017
Closing Date January 16, 2017
Security Requirement U.S. Mission issued medical/non-sensitive security clearance


The American Consulate General in Frankfurt is seeking an individual for the position of Administrative Assistant in the Regional Procurement Support Office (RPSO). Filling of the position is subject to availability of funds.




(A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to with identification of vacancy number.)


Under the supervision of the RPSO Procurement and Support Services Branch Chief, the incumbent serves as administrative assistant with the responsibility of providing a wide range of contract administration functions in support of the RPSO operation, as well as providing administrative support functions to 26 procurement and contracting personnel in Frankfurt and to U.S. Government agencies at more than 180 posts world-wide.




All applicants must address each selection criterion detailed below with specific information supporting each item.


EDUCATION: The successful completion of a two year post-secondary education with coursework in at least one of the following fields: business management, accounting, public administration, or law; or successful completion of an apprenticeship (at least two year duration) in one of the following fields: business management, acquisitions, accounting, public administration or law is required.


EXPERIENCE: A minimum of two years of progressively responsible work experience in the area of acquisition of supplies and services or contract administration is required.


LANGUAGE: Level III (good working knowledge) English and Level III (good working knowledge) German language skills are required. (speak/write and read).




  • Successful completion of the following training course, or RPSO approved equivalent are mandatory to reach full-performance level: Mission-Focused Contracting, Purchase Card Training (on-line), Shaping Smart Business Arrangements (on-line), Simplified Acquisitions (on-line), Mission Support Planning (on-line), Mission Strategy Execution (on-line) and Mission Performance Assessment (on-line). Any of these courses may be substituted with more current equivalent coursework.
  • Sound grasp of mathematical processes and basic business writing skills (in English) is required.
  • Basic computer skills including word processing, spreadsheets, Internet tools is required.
  • Ability to work effectively as part of a highly motivated professional team, within limited time constraints and when under pressure is required.
  • Ability to analyze data and draw conclusions by analyzing facts and conditions is required.




  • Knowledge of common office procedures and acquisition processes is required.
  • Knowledge of local and foreign general business practices and procedures and market conditions including commercial market sources is required.
  • A thorough knowledge of all acquisition methods, the Prompt Payment Act, and other budgetary regulations relating to acquisitions and payments is required.
  • The Human Resources Office will conduct standard language assessment tests and may test for other required skills as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.





  • Hiring Preference Selection Process:When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.



  1. AEFM / USEFM who is a  preference-eligible U.S. Veteran
  2. AEFM / USEFM*
  3. FS on LWOP**


*IMPORTANT:Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.



  • Additional Selection Criteria:
  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  • How To Apply:Interested applicants for this position must submit their application and pertinent supporting documentation by the closing date using the U.S. Mission’s electronic application process:

Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

  1. Universal Application for Employment (UAE), Form DS-174, which is available on the internet for OpenNet users by clicking here: DS-174 OpenNet; or for external users on the internet by clicking here: DS-174 External.
  2. Additional documentation that supports or addresses the requirements listed above (e.g. cover letter, resume / curriculum vitae, reference letters, transcripts, essays, certificates, copies of degrees earned, etc.) should be attached with the application.
  1. Application language is English, i.e. application for employment, CV or resume should be in English. Certificates, awards or degrees in English or German do not need to be translated.
  2. Note that the U.S. Mission does not/not refund travel expenses incurred by the interviewee.

For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), Not Ordinarily Resident (NOR), Ordinarily Resident (OR) and their definitions, see the definitions list on the website


The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.


The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.





Approved: RPSO: PCovington

Cleared: MGT/HR: EKaleta

Drafted: MGT/HR: HGralka/FBachmann