Rover Secretary – BERLIN-2018-163-R

For Public Dissemination



Vacancy Number: BERLIN-2018-163-R

Date: December 19, 2018

Position Title Rover Secretary
Location U.S. Embassy Berlin, Human Resources (HR) Office 
Open To U.S. Citizen Eligible Family Members – All Agencies
Foreign Service/US Government Pay Plan (FS/USG PP)
US$ 32,378 per year starting salary (Base Salary Scale)
Position Series and Grade: FP-0105-08, step 1 or highest previous rate within grade
Note: this position may be Overseas Comparability Pay (OCP) eligible
Final grade/step and OCP eligibility will be determined by Washington
Please Note:
Candidate may be hired on a developmental level, i.e. one or more pay grades below the full performance level in order to receive training and to acquire knowledge of U.S. Government-specific regulations and operating procedures
Work Schedule Full-time: 40 hours or Part-time: 20 hours on a job-share arrangement
Application Period From December 19, 2018 – Open until filled. First cut-off date is January 7, 2019 close of business, thereafter every two weeks.
Security Clearance Qualification Requirement Must be able to obtain and hold a Top Secret clearance. The selected applicants will be required to pass medical and security certifications as they apply.
Duration of Appointment This is a Limited Appointment – Family Member Appointment (FMA) not to exceed 5 years from date of hire.


The U.S. Embassy Berlin is seeking eligible and qualified U.S. citizen Eligible Family Member applicants for the position of Rover Secretary in the Human Resources (HR) Office. Filling of position is subject to availability of funds.


(A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to with identification of the above vacancy number.)

Supervisory Position: No

Incumbent is assigned to the Human Resources Section and provides assistance and coordination with the following programs: EER/ePerformance, EFM Employment and Employee Performance Reports (EPR), Overseas Summer Hire Program (OSHP), eQIP and other administrative duties and in the HR section.

He/she also provides administrative and clerical services to State Department offices throughout the Embassy requiring short-notice/-term support or special projects assistance.  Incumbent may be assigned to projects on a flexible schedule (intermittent, part-time or full-time) dependent on the needs of the office/section to which assigned.


Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in determination that the applicant is not qualified.

EDUCATION: High School degree or GED is required.

EXPERIENCE: Two years’ experience in a business or office work environment.

LANGUAGE: English Level IV (fluency) speaking/reading/writing is required.

KNOWLEDGE: Good knowledge of general office procedures/duties and office machines is required.


  • Good computer skills and familiarity with the MS Office suite programs (Word, Excel, Outlook) and the internet is required.
  • Ability to effectively communicate orally and in writing with all levels of personnel is required.

The Human Resources Office will conduct standard language assessment tests as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.


  • Hiring Preference Selection Process: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • Foreign Service (FS) on Leave Without Pay (LWOP) and Civil Service (CS) with re-employment rights**

*IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent DD-214, Certificate of Release or Discharge from Active Duty, equivalent documentation, or certification.  A “certification” is any written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter must be on letterhead of the appropriate ,military branch of service and contain (1) the military service dates including the expected discharge or release date: and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

Additional Selection Criteria:

  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

Applicants must submit the following documents to be considered. Failure to do so will result in a determination that the applicant is not qualified.

  1. Form DS-174, Universal Application for Employment (UAE), available on the internet: DS-174.
  2. Cover Letter
  3. Resume/Curriculum
  4. Licenses and certifications (e.g. Nurse license, etc.)

Applicants are encouraged to submit additional documentation that supports or addresses the requirements listed above (e.g. reference letters, transcripts, copies of degrees earned, etc.) with the application.

Application language is English, i.e. application for employment, CV or resume should be in English.  Certificates, awards or degrees in English or German do not need to be translated.

Note that the U.S. Mission does not refund travel expenses incurred by the interviewee.

For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), and their definitions, go to the “definitions list” on the website 

The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.