Administrative Clerk (GSO/RLO) – BERLIN-2018-157

For Public Dissemination

EMPLOYMENT OPPORTUNITY

U.S. MISSION GERMANY

Vacancy Number: BERLIN-2018-157

Date: November 29, 2018

Position Title Administrative Clerk (RLO)
Location U.S. Embassy Berlin, General Service Office – Realty Liaison Office
Open To All Interested Applicants
Salary Locally Employed/Local Compensation Plan (LE/LCP)
€ 39,984 per year starting salary
Position Series and Grade: FSN-0105-06 
Foreign Service/US Government Pay Plan (FS/USG PP)
US$ 32,378 per year starting salary (Base Salary Scale)
Position Series and Grade: FP-0105-08, step 1 or highest previous rate within grade
Note: this position may be Overseas Comparability Pay (OCP) eligible
Final grade/step to be determined by Washington
Please Note:
Candidate may be hired on a developmental level, i.e. one or more pay grades below the full performance level in order to receive training and to acquire knowledge of U.S. Government-specific regulations and operating procedures
Work Schedule Full-time: 40 hours
Application Period From November 29, 2018 – To January 6, 2019 close of business
Security Clearance Qualification Requirement Must be able to obtain and hold a non-sensitive security certification. All selected applicants will be required to pass medical and security certifications as they apply.
Duration of Appointment This is an Indefinite (non-temporary) Appointment subject to successful completion of the probationary period.

 

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE AND SUBMIT THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Embassy Berlin is seeking eligible and qualified applicants for the position of Administrative Clerk in the Information Management Section. Filling of position is subject to availability of funds.

BASIC FUNCTION OF POSITION

(A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to employment-germany@state.gov with identification of the above vacancy number.)

Supervisory Position: No

The incumbent provides Information to GSO/RLO and Management regarding budget and finance, office records, statistics and property management. S/he serves as GSO/RLO Accountant in the Embassy Berlin Realty Liaison Office. The primary duties ore overseeing and controlling payments of over US$ 7.7 million to the USG agencies Mission wide, for currently over 262 leases (approx. 607 contracts in total) in all posts in Germany. S/he makes sure that all payments for rentals, utilities and condominium fees as well as other payments assigned are carried out in a timely manner for all STL’s Mission wide. S/he controls and monitors payments as well as all operating charge reconciliations (currently 144 properties) and all utility reconciliations for Mission Germany’s leases (currently 386 contracts).

QUALIFICATIONS AND EVALUATIONS

Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in determination that the applicant is not qualified.

EDUCATION: Completion of secondary school (US: High School Diploma/GED; Germany: state German school degree required); certified completion of a full-fledged vocational training in a commercial work area (kaufmännische Ausbildung) required.

EXPERIENCE: 2 years of prior vouchering and/or accounting experience required.

LANGUAGE: Language Level IV (fluent) speaking/reading/writing English and German is required.

KNOWLEDGE:

  • Must have a thorough knowledge of general office procedures and management practices.
  • General knowledge of Windows-based computer operating systems and word processing programs is required.

SKILLS, ABILITIES:

  • Must have excellent interpersonal skills when dealing with agency heads, agency admin’s and contractors.

The Human Resources Office will conduct standard language assessment tests as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.

APPLICATION INFORMATION

  • Hiring Preference Selection Process: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • Foreign Service (FS) on Leave Without Pay (LWOP) and Civil Service (CS) with re-employment rights**

*IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent DD-214, Certificate of Release or Discharge from Active Duty, equivalent documentation, or certification.  A “certification” is any written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter must be on letterhead of the appropriate ,military branch of service and contain (1) the military service dates including the expected discharge or release date: and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

Additional Selection Criteria:

  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

Applicants must submit the following documents to be considered. Failure to do so will result in a determination that the applicant is not qualified.

  1. Form DS-174, Universal Application for Employment (UAE), available on the internet: DS-174.
  2. Cover Letter
  3. Resume/Curriculum
  4. Licenses and certifications (e.g. Nurse license, etc.)

Applicants are encouraged to submit additional documentation that supports or addresses the requirements listed above (e.g. reference letters, transcripts, copies of degrees earned, etc.) with the application.

Application language is English, i.e. application for employment, CV or resume should be in English.  Certificates, awards or degrees in English or German do not need to be translated.

Note that the U.S. Mission does not refund travel expenses incurred by the interviewee.

For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), and their definitions, go to the “definitions list” on the website https://de.usembassy.gov/jobs/definitions/. 

The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.