Administrative Specialist (BBG/IBB) – FRA 78-17 (T)

For Public Dissemination



Vacancy Number: FRA 78-17 (T)

Date: March 8, 2018

Position Title Administrative Specialist
Location American Consulate General, Frankfurt am Main, BBG/IBB
Open To All Interested Candidates
Salary and Grade NOR

Ordinarily Resident (OR)

€ 51,230 per year starting salary

Position Grade: FSN-09

Not Ordinarily Resident (NOR)

US$ 45,319 per year starting salary (Base Salary Scale)

Position Grade: FP-05, step 1 or highest previous rate within grade

Note: this position may be Overseas Comparability Pay (OCP) eligible

Final grade/step to be confirmed by Washington

Please Note:

Candidate may be hired on a developmental level, i.e. one or more pay grades below the full performance level in order to receive training and to acquire knowledge of U.S. Government-specific regulations and operating procedures

Work Hours Full-Time, 40 hours
Opening Date March 5, 2018
Closing Date Until filled, first cut-off date March 22, 2018
Security Requirement Candidate must be able to obtain and hold a non-sensitive security certification



The American Consulate General in Frankfurt am Main is seeking an individual for the position of Administrative Specialist in the BBG/IBB section. Filling of the position is subject to availability of funds.


(A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to with identification of vacancy number.)

Incumbent serves as the principle administrative expert to the Station Manager (Senior FSO) of IBB Germany. The incumbent is charged with independently executing IBB Germany’s combined Administrative and Financial Management Programs and providing expertise, guidance and advice to American and FSN supervisory personnel at two IBB Germany sites on all matters relative to Station administration.


Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in determination that the applicant is not qualified.

EDUCATION: Bachelor Degree in Business Administration or Financial Management is required.

EXPERIENCE: Five years of progressively responsible experience in two or more phases of administrative management, i.e. financial, procurement and logistic, etc. is required.

LANGUAGE: English and German Level IV (Fluent) (Speak, Read and Write) is required.


  • The incumbent must have high level skills in planning and undertaking important projects and in carrying to completion without supervision.
  • S/He must have good presentation skills and ability to convince/calm angry clients
  • S/He must be able to effectively supervise and evaluate subordinates
  • The ability to assess apparent problems and develop realistic and responsive solutions is required
  • The ability to manage complex account structures and coordinate budget execution is required
  • S/He must be able to negotiate effectively with USG, German and private sector entities; and tactfully and effectively represent the station in diverse situations
  • The ability to quick drafting reports, MS application skills and computer-accounting system skills are required


  • A thorough knowledge of USG procurement laws and regulations, BBG and IBB budget & fiscal property management, procurement, contracting, personnel management and travel regulations, directives and policies is required
  • Incumbent must have a knowledge of foreign applicable laws and their business practice in order to deal with matters related to vendors and embassies in countries that IBB has lease stations
  • The incumbent must have a demonstrated working knowledge in management/internal controls and office management supervision.


The Human Resources Office will conduct standard language assessment tests and may test for other required skills as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.


  • Hiring Preference Selection Process: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  • AEFM / USEFM who is a preference-eligible U.S. Veteran
  • FS on LWOP**

*IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

  • Additional Selection Criteria:
  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

  1. Universal Application for Employment (UAE), Form DS-174, which is available on the internet by clicking here: DS-174.
  2. Additional documentation that supports or addresses the requirements listed above (e.g. cover letter, resume / curriculum vitae, reference letters, transcripts, essays, certificates, copies of degrees earned, etc.) should be attached with the application.
  3. Application language is English, i.e. application for employment, CV or resume should be in English. Certificates, awards or degrees in English or German do not need to be translated.
  4. Note that the U.S. Mission does not refund travel expenses incurred by the interviewee.

For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), Not Ordinarily Resident (NOR), Ordinarily Resident (OR) and their definitions, see the definitions list on the website

The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.



Approved:      BBG:          NDedner/MHardegen

Cleared:          HR:          EKaleta

Drafted:           HR:          HGralka