Development Program Specialist (Budget) (USAID) – Frankfurt-2018-150

For Public Dissemination

EMPLOYMENT OPPORTUNITY
U.S. MISSION GERMANY
Vacancy Number: Frankfurt-2018-150

 

Date: November 12, 2018 

Vacancy #: Frankfurt-2018-150

 

 

POSITION / SALARY:       Development Program Specialist (Budget) ; Salary Range Euro 58,934 – Euro 76,614

FSN-10:   (Full Performance)                                                   

 

OPEN TO:                           German/EU citizens and residents with valid unrestricted work and residence permit at the time of application to work in Germany.

LOCATION:                         USAID Frankfurt Support Center (FSC) Frankfurt, Germany

OPENING:                           November 12, 2018

CLOSING:                            December 12, 2018

WORK HOURS:                   Full-Time; 40 hours/week

USAID/Frankfurt Support Center, an equal opportunity employer, seeks applicants for the following Development Program Specialist (Budget) position:

 

For more information please see attached USAID solicitation 72028018R10003

 

SOLICITATION NUMBER: 72028018R10003

ISSUANCE DATE:              November 12, 2018

CLOSING DATE/TIME:    December 12, 2018

 

 

 

SUBJECT:      Solicitation for a Cooperating Country National (CCN)

                        (Local Compensation Plan)

 

Dear Prospective Offerors:

 

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

 

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.  Incomplete or unsigned offers will not be considered.  Offerors should retain copies of all offer materials for their records.

 

This solicitation in no way obligates USAID to award a personal services contract (PSC), nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

 

Any questions must be directed in writing to the Point of Contact specified in the attached information.

 

 

Sincerely,

 

 

Susan Cheung

Regional Deputy Executive Officer

 

 

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.: 72028018R10003

 

  1. ISSUANCE DATE: November 12, 2018

 

  1. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: COB December 12, 2018 (Frankfurt time)

 

  1. POSITION TITLE: Development Program Specialist (Budget)

 

  1. MARKET VALUE: Euro 58,934 – Euro 76,614  equivalent to FSN-10

In accordance with AIDAR Appendix J and the Local Compensation Plan of USEmbassy/ Germany. Final compensation will be negotiated within the listed market value.

 

  1. PERIOD OF PERFORMANCE: Five-Year Period of Performance with possibility to extend in accordance with Automated Directive System (ADS 309): – Personal services contracts are subject to the five-year limitation in accordance with FAR Part 17. In accordance with AIDAR Appendix J, CCNPSCs are of a continuing nature and expected to be part of a series of sequential contracts, each not to exceed the five-year limitation in the FAR.

 

  1. PLACE OF PERFORMANCE: USAID/Middle East Regional Platform, Frankfurt, Germany.

 

  1. SECURITY LEVEL REQUIRED: Facility access (CCN/FSN Clearance)

 

  1. STATEMENT OF DUTIES

 

  1. Basic Function of the Position:

 

The position of the Development Program Specialist is located in the Program Office of USAID’s Middle East Regional Platform (MERP) reporting directly to a USDH Program Officer, servicing USAID’s limited and non-presence (LNP) operating units in the Middle East and North Africa, such as Tunisia, Libya, Yemen, and Syria. The Development Program Specialist plays a lead role in allocating, developing, and tracking the program budget through the annual Operational Plan (OP) process, and manages the program budget process, including management of Program Design and Learning (PD&L) and evaluation funds. S/he tracks earmarks, directives, and Congressional reporting requirements for MERP client OUs. S/he also coordinates closely with MERP’s Regional Financial Management Office (RFMO) to allocate and monitor use of the administrative and oversight (A&O) budget, working with the LNP senior management, Program Officers, and Technical Offices to coordinate A&O funded activities in support of program implementation. S/he assists in managing the obligation process for the annual Operating Year Budget (OYB), participates in the development of program funding budgets and analysis of project designs, and plays a role in project-related financial reviews. S/he contributes to the smooth and efficient operation of the LNP operating units. The Program Office supports LNP operating units with diverse assistance programs, with a fiscal year (FY) 2018 planned operating year budget (OYB) combined total of approximately $155 million. Middle East North Africa programming is highly visible and consequently attracts intense State Department interest, Embassy oversight, and Congressional scrutiny.

 

  1. Statement of Duties to be Performed

 

Budget Planning, Management and Reporting – 60%

The Development Program Specialist provides program budget planning and management support for all technical teams that includes A&O, PD&L, and evaluation funding for a program portfolio for LNP operating units of approximately

$155 million. S/he provides a range of support in carrying out Program Office functions, especially as they relate to program budget planning, analysis, support, and reporting. Under the Supervision of a USDH Program Officer, the incumbent is responsible for the development of a range of budget analysis tools to assist staff at all levels in decision making. S/he provides analytical support and financial information including current and historical data on USAID programs, current obligations and reprogramming of obligations, expenditures and other information related to the implementation of the portfolio including the development of budget projections. S/he also ensures that the LNP Operating Units adhere to the distribution of funds among the different Foreign Assistance Objectives, Program Areas and Program Elements, as approved in the Operational Plan for the Year in addition to assist in identifying any necessary changes and preparing the necessary paperwork (including change notices, reprogramming memos, and Congressional notifications (CNs) to allow the reprogramming of funds, as necessary. S/he serves as a subject-matter expert in the software systems USAID uses to plan and track budgets, including the Global Acquisition and Assistance System (GLAAS), FactsInfo, FactsInfo “NextGen”, OpsMaster, and PhoenixViewer.

The Development Program Specialist provides regular updates to and responds to assignments from a USDH Program Officer regarding budget and program/project/activity progress, processing program/project/activity documents for funding and preparation of a variety of USAID program and activity support materials. S/he identifies pre-obligation requirements for all projects or programs that will obligate funds during a given fiscal year and notifies technical offices of the pre-obligation requirements relating to their projects or programs ensuring that all the necessary steps from activity design to the formal signing of various agreements are completed to ensure timely obligation.

The Development Program Specialist produces reporting documentation including budget tables for Operational Plan; multi-sector briefing materials; budget tables for the Congressional Budget Justification; and other ad hoc reports and comparative scenarios required by senior management, USAID/W, and the Department of State to highlight particular program budget concerns or present options for use of funding. This includes gathering budget data from Technical Officers and the RFMO, checking it for accuracy, and preparing the final budget tables in accordance with USAID/W requirements.

The Development Program Specialist creates and produces a series of reports used by senior management including expenditure analysis, statements, pipeline analysis information and a wide range of individual statistical reports, as well as briefing materials. S/he prepares specially-tailored reports on the financial status of activities and projects. S/he prepares reports, graphs, charts, and tables on the overall financial status of portfolio, program, projects, and activities. This material is used for presentations to senior management, as well as input for various operating unit-generated reports. This requires a great deal of organization, a sense of priorities when stringent deadlines are involved, close attention to detail, and extreme accuracy.

 

S/he plays a lead role in the development of new fiscal year program budgets, within broad parameters defined by the Program Officers.

S/he provides substantive support to the procurement planning process by working with technical and procurement offices to accurately allocate the program budget to individual procurements; tracking procurement processes to ensure timely obligation of funds in compliance with pre-obligation requirements; and following up with to Technical Officers and the Contracting Officers on the timing of obligations.

S/he maintains a detailed budget tracking and obligation sheet and reconciles the budget allowance, obligations, and expenditures with Financial Management Office on regular basis. The incumbent is responsible for collecting tax information from implementing partners and submitting a final report to Washington/DC.

 

Program and Project Management – 40%

The Development Program Specialist provides guidance to the Program and Technical Officers on budget planning, pipelines, and budget allocation. S/he conducts research and provides analyses on a range of technical issues related to project design and program implementation, including but not limited to: pre-obligation requirements, country and assistance checklists, funding directives and earmarks, forward-funding regulations, Congressional Notification format and submissions, USAID’s internal policies and procedures as outlined in the Automated Directives System (ADS), and funds control requirements.

The Development Program Specialist plays an important role in performing a variety of analytical assignments, including budget backstopping to technical offices, development of budget scenarios and programming approaches, providing guidance to LNP Operating Units, Program and Technical Officers, and the Middle East Bureau management on a broad range of budget-related matters. S/he works with the team members to address any adverse pipeline issues. S/he provides budget information in response to taskers from Washington and Embassies. When OUs lack capacity to complete their own GLAAS processes, the incumbent also serves as a focal point for all procurement requests and GLAAS requisitions from the technical teams for contract and grant modifications.

 

  1. AREA OF CONSIDERATION:

 

ALL APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

 

Under current law, non-German and American citizens must possess a valid Germany residence and/or work permit in compliance with host government laws and regulations prior to application.  Copies of the permit/s must be sent with the application.  The Embassy cannot sponsor applicants for either permit.  Laws regarding residency are subject to change.

 

  1. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

 

  1. POINT OF CONTACT: For additional information please contact USAID/MERP HR Office, e-mail usaidmerphr@usaid.gov.

To Apply:  Interested applicants for this position must submit their application and pertinent supporting documentation by the closing date using the U.S. Mission’s electronic application process: http://employment.usembassy.de/

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

  1. Education: A Bachelor’s degree in business administration, public administration, economics, finance, or other relevant field is required.
  2. Prior Work Experience: A minimum of five years of progressively responsible work experience in program/project budgeting, or closely related work is required. At least three years of experience with an international agency, Government agency, US Government partner or similar bilateral donor country/international or development focused organization is required.
  3. Post Entry Training: Computer training to improve Word, Excel, and other appropriate computer based courses, training on USAID accounting, budget practices, and a budget tracking system (i.e. OPS Master) would be encouraged and provided.
  4. Language Proficiency Level IV English (written and spoken) is required.
  5. Job Knowledge: Comprehensive understanding of budget planning principles required. A thorough familiarity and understanding of budget analytical and reporting requirements, particularly as they relate to program/project/activity design and management is required. Solid computer skills in office software applications, especially Microsoft Excel, are also essential. General knowledge of the structure and function of a medium to large business organization and effective communication/diplomatic skills. These capacities and competencies shall be developed within the probationary period.
  6. Skills and Abilities: The ability to obtain and analyze data and to prepare precise and accurate budget reports is required. The incumbent must be able to accurately analyze and evaluate a variety of data and information, and to convey complex information regarding his/her work to a variety of audiences in a clear, concise and appropriate manner, in both written and oral form. S/he must be able to understand the changes in strategic program priorities and deadlines, their implications for budget management, and to recommend appropriate adjustments to financial plans. S/he must have problem-solving skills and ability to recommend solutions in complicated situations, taking into consideration myriad factors and variables such as late budget appropriations and delayed funds availability, uncertain funding levels, unexpected budget reductions or increases. Thorough knowledge in MS office applications, such as Word and Power Point, and other data management skills is required. Skills w MS Excel must be advanced.

 

  • EVALUATION AND SELECTION FACTORS

 

  1. Education (10)
  2. English Language Skills (15)
  3. Prior Work Experience (20)
  4. Knowledge (25 points)
  5. Skills and Abilities (30 points)
  6. Reference Verification: (Pass/Fail)

 

Must not appear as an excluded party in the System for Award Management (SAM.gov).

USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.

 

USAID/Frankfurt Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest to the Technical Office or Technical Evaluation Committee (TEC) for further review and assessment. Only shortlisted applicants will be contacted.

 

The Technical Evaluation Committee will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.  Applicants will be contacted for testing (Step 2) and interviews.  USAID/Frankfurt HR will conduct the English test.  Based on the results of the tests, however, an applicant otherwise identified for interview could be dropped from the interview list.

 

Following the interview (Step 3) during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. Please note that references may be solicited from current as well as former supervisors in addition to the references you provide in your application package.  References will only be solicited for the top rated candidate or candidates.

 

Based on this final input, the TEC will make its final decision on which candidates to rank order and make a final selection.

 

The final selected candidates must receive a Security Clearance and Medical Clearance (Health Certificate). USAID will provide details regarding these requirements to the selected candidate.  An inability to obtain either the medical clearance or background check will make the applicant ineligible for selection.

 

  1. PRESENTING AN OFFER

 

  1. Eligible Offerors are required to complete and submit all the required documents listed down below enclosed with a cover letter addressing all the vacancy announcement requirements/selection criteria respectively. Otherwise, the application will be considered incomplete and shall not be taken into consideration.

 

  1. Cover letter;
  2. Application for Federal Employment DS-174;
  3. A detailed current resume or curriculum vitae providing a mailing address and a daytime telephone number; plus
  4. Copies of any other documentation (e.g., essays, certificates, awards, and copies of degrees earned which do not have to be translated) that addresses the minimum requirements of the position as listed above;
  5. Provide the USAID HR Office with at least three references quoting their telephone numbers and email address; and
  6. Copies of valid Germany residence and work permits for Non-German citizens, which are in compliance with host government laws and regulations (if applicable).

 

  1. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

 

  1. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

 

 

  1. LIST OF REQUIRED FORMS FOR PSC HIRES

 

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms:

 

  1. Health Certificate
  2. Documents required for Security Clearance Procedure

 

 

 

 

  1. BENEFITS/ALLOWANCES

 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

 

  1. BENEFITS:

 

  1. Vacation Bonus – 5 percent of the annual basic salary rate of the employee
  2. Christmas Bonus – 7 percent of the annual basic salary rate of the employee
  3. Annual Leave – Up to age 29 – 29 working days Annual Leave;  Age 30 and older – 30 working days Annual Leave
  4. Sick Leave – Employees who are incapacitated for duty because of an illness for which they are not personally responsible are entitled to payment of their regular salary for the period of their illness but not to exceed six weeks for any one illness. Another six weeks of paid absence is granted for recurrence of the same illness during a twelve month period if an employee has not been absent because of the same illness for at least six (6) consecutive months.
  5. Social Security Contribution – Approximately 22 percent of the annual basic salary rate of the employee based on factors as per local compensation plan.
  6. Severance pay

 

  1. ALLOWANCES (as applicable):
    1. Meals Allowance
    2. Workers Compensation Allowance
    3. Social Security as per Local Compensation Plan

 

  • TAXES

 

The U.S. Mission does not withhold or make local income tax payments.

 

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

 

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

 

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations