For Public Dissemination
U.S. MISSION GERMANY
Vacancy Number: Frankfurt-2018-151
Date: November 14, 2018
POSITION / SALARY: Financial Analyst; Salary Range Euro 67,397 – Euro 87,616 per annum; FSN-11: (Full Performance)
OPEN TO: German citizens and residents with valid work permit at the time of application to work in Germany.
LOCATION: USAID Frankfurt Support Center (FSC); Frankfurt, Germany
OPENING: November 14, 2018
CLOSING: December 14, 2018
WORK HOURS: Full-Time; 40 hours/week
USAID/Frankfurt Support Center, an equal opportunity employer, seeks applicants for the following Financial Analyst position:
For more information please see attached USAID solicitation 72028018R10004
SOLICITATION NUMBER: 72028018R10004
ISSUANCE DATE: November 14, 2018
CLOSING DATE/TIME: December 14, 2018
SUBJECT: Solicitation for a Cooperating Country National (CCN)
(Local Compensation Plan)
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation in no way obligates USAID to award a personal services contract (PSC), nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached information.
I. GENERAL INFORMATION
- SOLICITATION NO.: 72028018R10004
- ISSUANCE DATE: November 14, 2018
- CLOSING DATE/TIME FOR RECEIPT OF OFFERS: COB December 14, 2018 (Frankfurt time)
- POSITION TITLE: Financial Analyst
- MARKET VALUE: Euro 67,397 – Euro 87,616 per annum equivalent to FSN-11
In accordance with AIDAR Appendix J and the Local Compensation Plan of USEmbassy/ Germany. Final compensation will be negotiated within the listed market value based on the Local Compensation Plan of Missin Germany.
- PERIOD OF PERFORMANCE: Five-Year Period of Performance with possibility to extend in accordance with Automated Directive System (ADS 309): – Personal services contracts are subject to the five-year limitation in accordance with FAR Part 17. In accordance with AIDAR Appendix J, CCNPSCs are of a continuing nature and expected to be part of a series of sequential contracts, each not to exceed the five-year limitation in the FAR.
- PLACE OF PERFORMANCE: USAID/Middle East Regional Platform, Frankfurt, Germany.
- SECURITY LEVEL REQUIRED: Facility access (CCN/FSN Clearance)
- STATEMENT OF DUTIES
- Basic Function of the Position:
This USAID/MERP FSN position is located in the Regional Financial Management Office (RFMO) and reports directly to the RFMO’s Regional Supervisory FA. The RFMO provides the full range of financial management services normally required by USAID missions overseas. Specifically, the RFMO supports several priority, limited- and non-presence ME Bureau missions including Iraq, Lebanon, Libya, Tunisia, Yemen and the Syria Transition Assistance Response Team (START), all with a combined Operating Yearly Budget (OYB) that exceeded $561 million in FY17. The RFMO also supports the Management Bureau’s Office of Support Operations (OSO), the Regional Inspector General (RIG) office co-located in Frankfurt, and the MERP itself. As a result, the RFMO is also charged with the management and execution of operational resources, which in FY17 amounted to $25 million.
The FA serves as a full member of various Development Objectives Teams (DOTs) designing and implementing large and complex development assistance programs in Tunisia, Libya and Syria. The FA also provides all financial analysis support required by the MERP. The FA serves as the RFMO designated financial management expert providing analysis and advise on: 1) the intricate financial aspects of developing, evaluating and implementing projects in limited or non-presence countries in the MENA region; 2) the various aspects of the internal financial management operations required by a multifaceted and large development portfolio, including adequacy of financial analysis, accounting and audit coverage and implementation/resolution of audit recommendations.
- Statement of Duties to be Performed
- As the RFMO designated financial management expert, the FA serves in several DOTs supporting the USAID development portfolios being implemented in Tunisia, Libya and Syria. In each DOT, the FA serves as a full member, representing the Regional Controller, in accordance with delegated authorities, and providing the full range of financial support services, including budget and financial advice on USAID procedures, regulations and methods of project implementation. As the FSN financial management expert, the FA advises on development, implementation and evaluation of USAID financed projects and the various aspects of the internal operations required to manage a complex and large development portfolio, including adequacy of analysis, audit coverage and implementation/resolution of audit recommendations.
- The incumbent participates in all DO team meetings and in the development and design of new country or DO strategies, projects and activities. Conducts financial assessments and reviews of USAID partner institutions’ financial, accounting, internal control, and procurement capabilities and provides an opinion on the confidence to be placed on the grantees’ ability to adequately safeguard U.S. funds and U.S. interests. For non-government institutions, the FA performs analysis to determine that the project’s financial feasibility is demonstrable; potential financial problems are identified and addressed; funding levels are adequate and not excessive for accomplishing project results; all budgetary requirements have been identified and provided by prospective grantees; estimated budgeted costs are reasonable, methods of financing are appropriate; adequate controls for financial management have been provided for; proposals are within the capabilities of prospective grantees and, where applicable, the IP’s financial management of previous projects. For income-producing projects, analyses revenues to be generated and other projected earnings and establishes financial rates of return. Performs pre-award analysis of prospective grantees to determine the adequacy of their accounting system and internal controls, their financial status and their financial and institutional capability to implement USAID financed grants. For proposed direct funding to public sector entities (Government-to-Government – G2G) serves as a member of the Chief Financial Office (CFO) led G2G Risk Management Team when conducting Public Financial Management Risk Management Framework (PFMRAF) Stage 1 and Stage 2 reviews, as per guidance in ADS220. Ensures that proposed methods of project implementation are consistent with identified risk levels.
- Explains financial aspects of project management to implementing partners (IPs) and advises and assists them to take the necessary measures to meet the established financial requirements. For this purpose, the FA develops materials and presents financial best practices and U.S. Government regulations to new grantees and IPs during formal and informal training situations. Supports the Agency’s Local Solutions goals by conducting organization capacity assessments of local IPs in order to understand the areas where the organization can improve their operations and to assist building the capacity of grantees and implementing organizations. Provides advice and recommendations to grantees to mitigate identified internal control risks and improve operational weaknesses. Provides capacity strengthening and support to IPs, as they seek to become efficient and self-sustainable USAID development partners. This includes working closely with the IP’s senior, financial management and administrative staff.
- Reviews and comments on financial information submitted by implementing institutions in compliance with conditions precedent or periodic reporting requirements. Monitors financial progress during the life of project to identify deficiencies, to determine if identified deficiencies have been corrected and to resolve any financial difficulties revealed by project evaluation teams, including monitoring program funded advances, following up directly with the IPs to ensure their timely liquidation.
- Develops sophisticated financial and analytical reports to monitor project activity implementation and progress to facilitate decision making by senior management. In coordination with project officers, performs field trips to examine project accounts for accuracy and propriety of expenditures. Serves as a member of project evaluation teams to determine if movement of project funds matches physical progress of project. Recommends changes to correct deficiencies or improve implementation. For this purpose, develops and implements a financial review plan involving on-site reviews to validate that proper accounting and internal control procedures are being followed and are adequate to guide the proper utilization of USG resources.
- Drafts statements of work for outsourced financial assessments, reviews, capacity development or other services for the benefit of the either the IP partner and/or USAID. Oversees the performance of these analyses by outside consultants
- Leads and facilities the performance of the concurrent annual Federal Manager’s Financial Integrity Act (FMFIA) and Enterprise Risk Management (ERM) assessments in the serviced missions (Tunisia, Libya, START and MERP). In doing this, the FA must ensure full compliance with GAO Green Book, OMB Circular A-123 requirements and specific Agency guidance provided in the ERM Risk Profile Implementation Guidance, the Risk Management Discussion note and the USAID Risk Appetite Statement. In support of the FMFIA process, the FA performs testing, as necessary or requested, of the internal controls evaluated by the responsible offices. Facilitates the development of Corrective Action Plans (CAPs) to resolve identified deficiencies. Incumbent also monitors and periodically reports to the Management Council on Risk and Internal Control (MCRIC) on actions taken and or identified internal control weaknesses that remain open.
- In coordination with AORs/CORs, prepares comprehensive accruals analysis for designated portfolio on a quarterly basis in accordance with Agency and Mission policy. Records accruals data in Phoenix, the Agency’s accounting system. Reviews documentary evidence of the accrual process performed by the AORs/CORs, ensuring auditable and verifiable support for the quarterly accrual amounts recorded in Phoenix.
- On a periodic basis, normally quarterly, leads the 1311 reviews process of all program funded obligations (excluding program funded operational support funds) to determine whether obligated funds are still required in accordance with Agency requirements to ensure continued validity of obligations and commitments. Reviews and analyzes expired procurement obligating instruments (grants, contracts, POs, etc.) in order to facilitate close out action, provides financial reports and other supporting documentation to the designated Close-Out Specialist. Facilitates de-obligation of funds no longer considered valid, properly documents all decisions, obtains necessary approvals, takes required action, and maintains files on this process. Prepares, and records in Phoenix, journal vouchers to either transfer or de-obligate funds found to be in excess as a result of the review. Corresponds in writing and orally with contractors, grantees, Mission staff, USAID/W staff, and local and U.S. suppliers to make such determinations.
- Actively engage designated DOTs on all development assistance issues including design, execution and close out activities. Provides analysis and financial input to program budget development and monitors program budget execution, adequacy of current funding, and preparation and submission of required reports, including reports to USAID/W.
- Reviews the designated technical program funded documents entered in GLAAS and ensures that funding data is accurate and that all pre-obligation requirements are met as per Agency guidelines and regulations.
- Prepares detailed pipeline analysis in accordance with agency and Mission policy on a quarterly basis or when requested to enable critical analytic evaluation of funding requirements. Using the Mission Agreement Project Pipeline Reporting (MAPPR) tool, links all implementing instruments to the higher project levels, including Development Objective Agreements (DOAGs), to facilitate pipeline reporting and analysis. Closely coordinates with AORs/CORs and IPs in problem identification and resolution, ensuring that obligated funds and planned incremental funding actions are adequate for accomplishing project results in full compliance with the Agency’s forward funding guidelines. In coordination with the Program and Policy Office (PPO), leads pipeline discussions with mission staff and senior management regarding any financial management issues identified during the pipeline review. This task involves complex pipeline analysis that tracks utilization of funds, starting with budget allocations, funding levels, mortgage and planned-vs-actual expenditure analysis.
- Prepare ad hoc reports that will inform management decisions as requested.
- Actively participate in the DOT’s portfolio’s annual or semi-annual implementation review development and presentation.
- Conduct analysis and make recommendations with regard to the financial analysis sections of strategic objective design documents including financing methods and budgeting, strategic objective agreements, implementation letters, and other implementation and contracting instruments.
- Review Development Objective Agreements (DOAGs), grants, implementation letters and other project implementation documents for internal consistency with general design, adequate coverage of financial and accounting concerns, and conforming to agency and mission policies and regulations, including financing methods and budgeting.
- Supports the Controller, the Mission designated Audit Management Officer (AMO), by developing, implementing and maintaining the Recipient Contracted Audit Program (RCAP). Identifies and manages the related audit inventory and RCAP audit plan. Coordinates with AOR/CORs and IPs to implement the audit plan, including the drafting of audit scopes of work, attendance to audit entrance and exit conferences with audit firms and monitors progress of the audit work. Presents audit issues during periodic MCRIC member meetings and leads the formulation of solutions to address open audit recommendations. Serves as liaison with the Regional Office of the Inspector General (RIG) in Frankfurt to track and ensure prompt resolution of any findings and recommendations resulting from the RCAP or RIG performed audits.
- As requested, develop and present materials to in-country and global Agency financial management staff. Provides Mission personnel with information relating to obligations/commitment of project funds and processing of program documents. Maintains appropriate financial files in areas of his/her responsibility; ensures financial data is properly included in financial software programs, reports and other documentation.
- Performs other tasks as requested by the incumbent’s supervisor.
- AREA OF CONSIDERATION:
ALL APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
Under current law, non-German and American citizens must possess a valid Germany residence and/or work permit in compliance with host government laws and regulations prior to application. Copies of the permit/s must be sent with the application. The Embassy cannot sponsor applicants for either permit. Laws regarding residency are subject to change.
- PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
- POINT OF CONTACT: For additional information please contact USAID/MERP HR Office, e-mail email@example.com.
To Apply: Interested applicants for this position must submit their application and pertinent supporting documentation by the closing date using the U.S. Mission’s electronic application process: http://employment.usembassy.de/
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
- Education: Completion of a four-year university degree in Accounting, Finance or business administration required.
- Prior Work Experience: A minimum of five years of progressively responsible professional experience in financial analysis, budgeting, auditing, and/or accounting required.
- Language Proficiency: Fluent English ability (Level IV -Reading, Writing, and Speaking) required.
- Job Knowledge: A thorough knowledge and understanding of professional accounting principles, theories, practices and terminology as well as of the principles and accepted practices of international non-governmental business institutions with regard to financing, accounting, budgeting and reporting is required. Knowledge of laws, regulations and procedures governing financial management as well as knowledge of how projects are designed, developed, implemented and evaluated is required.
- Skills and Abilities: Must have the ability to detect the financial strengths and weaknesses of proposed and/or on-going projects. The candidate is required to have excellent analytical skills to assess the reliability and value of data which is obtained; ability to determine the financial strengths and weaknesses of implementing organization and to make independent judgments regarding the institutional capabilities and the adequacy of accounting systems and controls. The candidate is also required to have excellent interpersonal and oral and written communication skills to communicate clearly and effectively with external and internal clients at all management/financial levels. Must be able to develop and maintain contacts with high-level officials of host country institutions selected to implement projects. Must be able to collect and present facts and recommendations in a clear, concise manner, both orally and in writing. Must have the ability to conduct sound analytical, evaluative and complex financial reviews and evaluations of (1) activity project proposals in order to determine the soundness and effectiveness of financial arrangements; and (2) financial and management operations including market surveys, procurement practices, etc. Excellent computer skills and knowledge of software packages (i.e. Microsoft Office Suite) are required. Ability to work under high pressure and conflicting/emergency work demands is required. Moreover, Creativity to proactively develop solutions to issues and in a constantly changing working environment is a must.
III. EVALUATION AND SELECTION FACTORS
- Education (10)
- English Language Skills (15)
- Prior Work Experience (25)
- Knowledge (25 points)
- Skills and Abilities (25 points)
- Reference Verification: (Pass/Fail)
Must not appear as an excluded party in the System for Award Management (SAM.gov). USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.
USAID/Frankfurt Human Resources Section will perform the preliminary review (Step 1 above) to eliminate those applications that do not meet the minimum educational and written English language requirements before forwarding the rest to the Technical Office or Technical Evaluation Committee (TEC) for further review and assessment. Only shortlisted applicants will be contacted.
The Technical Evaluation Committee will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed. Applicants will be contacted for testing (Step 2) and interviews. USAID/Frankfurt HR will conduct the English test. Based on the results of the tests, however, an applicant otherwise identified for interview could be dropped from the interview list.
Following the interview (Step 3) during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of candidates to be considered for employment and forward that list to HR. Please note that references may be solicited from current as well as former supervisors in addition to the references you provide in your application package. References will only be solicited for the top rated candidate or candidates.
Based on this final input, the TEC will make its final decision on which candidates to rank order and make a final selection.
The final selected candidates must receive a Security Clearance and Medical Clearance (Health Certificate). USAID will provide details regarding these requirements to the selected candidate. An inability to obtain either the medical clearance or background check will make the applicant ineligible for selection.
IV. PRESENTING AN OFFER
- Eligible Offerors are required to complete and submit all the required documents listed down below enclosed with a cover letter addressing all the vacancy announcement requirements/selection criteria respectively. Otherwise, the application will be considered incomplete and shall not be taken into consideration.
- Cover letter;
- Application for Federal Employment DS-174;
- A detailed current resume or curriculum vitae providing a mailing address and a daytime telephone number; plus
- Copies of any other documentation (e.g., essays, certificates, awards, and copies of degrees earned which do not have to be translated) that addresses the minimum requirements of the position as listed above;
- Provide the USAID HR Office with at least three references quoting their telephone numbers and email address; and
- Copies of valid Germany residence and work permits for Non-German citizens, which are in compliance with host government laws and regulations (if applicable).
- Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.
- To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
V. LIST OF REQUIRED FORMS FOR PSC HIRES
Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms:
- Health Certificate
- Documents required for Security Clearance Procedure
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
- Vacation Bonus – 5 percent of the annual basic salary rate of the employee
- Christmas Bonus – 7 percent of the annual basic salary rate of the employee
- Annual Leave – Up to age 29 – 29 working days Annual Leave; Age 30 and older – 30 working days Annual Leave
- Sick Leave – Employees who are incapacitated for duty because of an illness for which they are not personally responsible are entitled to payment of their regular salary for the period of their illness but not to exceed six weeks for any one illness. Another six weeks of paid absence is granted for recurrence of the same illness during a twelve month period if an employee has not been absent because of the same illness for at least six (6) consecutive months.
- Social Security Contribution – Approximately 22 percent of the annual basic salary rate of the employee based on factors as per local compensation plan.
- Severance pay
- ALLOWANCES (as applicable):
- Meals Allowance
- Workers Compensation Allowance
- Social Security as per Local Compensation Plan
The U.S. Mission does not withhold or make local income tax payments.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
- USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
- Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
- Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
- Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations