Secretary (USAID/MERP) – Frankfurt-2019-178

For Public Dissemination

EMPLOYMENT OPPORTUNITY

U.S. MISSION GERMANY

Vacancy Number: Frankfurt-2019-178

Date: July 19, 2019

   

Position Title Secretary (USAID/MERP) 
Location American Consulate General, United State Agency for International Development (USAID/MERP)
Open To US Citizen Eligible Family Members (USEFMs), EFMS, MOHs – All Agencies
Salary

Foreign Service/US Government Pay Plan (FS/USG PP)

US$ 36,725 per year starting salary (Base Salary Scale)

Position Series and Grade: FP-07, step 1 or highest previous rate within grade

Note: this position may be Overseas Comparability Pay (OCP) eligible

Final grade/step to be determined by Washington

 

Work Schedule Full-time: 40 hours
Application Period July 19, 2019 – until filled
Security Clearance Must be able to obtain Non-Sensitive security clearance
Duration of Appointment Definite Not to Exceed 5 years

 

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees https://careers.state.gov/downloads/files/eight-qualities-of-overseas-employees before you apply.

 

The U.S. Consulate in Frankfurt is seeking eligible and qualified applicants for the positions of Secretary in the United State Agency for International Development (USAID/MERP). Filling of positions is subject to availability of funds.

 

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

 

 (A copy of the complete position description listing all duties and responsibilities is available upon request. Send your request to employment-germany@state.gov with identification of the above vacancy number.)

 

Supervisory Position: NO

 

Supervisor of the position:  Supervisory Regional Executive Officer or his/her designee.

 

BASIC FUNCTION OF POSITION

 

The Secretary provides support to USAID, Middle East Regional Platform (MERP) located in Frankfurt. The Secretary performs a variety of clerical and administrative services in a high-profile regional setting; assists in planning and coordinating major engagements, VIP visits, and work-related function, both large and small. The incumbent is responsible for the efficient management of OUs supported and daily schedules of the staff, and associated support resources needed to ensure that business appointments and commitments are efficiently and effectively fulfilled. S/he coordinates and organizes official travel for office staff and prepares travel authorizations and travel vouchers for payment processing. The Secretary will serve as arranger in E2, and will serve as timekeeper. The incumbent is responsible for inventory and procurement, including tracking and reporting. Other related duties as assigned by the supervisor.

 

QUALIFICATIONS AND EVALUATIONS

Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so may result in determination that the applicant is not qualified.

 

EDUCATION: Two or more years of Post-Secondary school in Secretarial studies, Business Administration or related field is required.

 

EXPERIENCE: A minimum of three (3) years of progressively responsible secretarial and administrative experience is required.

 

 

LANGUAGE: English level IV (fluent) reading/writing/speaking is required. (This may be tested)

 

KNOWLEDGE: 

  • A very good knowledge of standard office procedures and practices is required.

 

SKILLS, ABILITIES:

 

  • Ability to operate computer applications (Word, Excel, PowerPoint and Outlook) is required.
  • Level II (40wpm) typing skills are required. (This may be tested)

 

The Human Resources Office will conduct standard language assessment tests as part of the selection process. Testing is conducted equitably and is administered in the same way to all applicants for the particular recruitment.

 

APPLICATION INFORMATION

 

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

 

Benefits: for EFMs, the Human Resources Office should discuss benefits.

The pay plan is assigned at the time of the conditional offer letter by the HR office.

 

  • Hiring Preference Selection Process: When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

 

HIRING PREFERENCE ORDER:

 

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • Foreign Service (FS) on Leave Without Pay (LWOP) and Civil Service (CS) with re-employment rights**

*IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent DD-214, Certificate of Release or Discharge from Active Duty, equivalent documentation, or certification.  A “certification” is any written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter must be on letterhead of the appropriate ,military branch of service and contain (1) the military service dates including the expected discharge or release date: and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

 

  • Additional Selection Criteria:
  1. The U.S. Mission will consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
  2. Locally Employed Staff (LE Staff) of the U.S. Mission Germany having served less than 12 months in their current position are not eligible to apply.
  3. Current Locally Employed Staff (LE Staff) with an overall summary rating of ‘Needs Improvement’ or ‘Unsatisfactory’ on their most recent Employee Performance Report are not eligible to apply.
  4. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first ninety (90) calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

 

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

 

  • How To Apply:   All candidates must be able to obtain and hold a Non-Sensitive clearance.  Applicants for this position must submit their application and pertinent supporting documentation by the closing date as shown on the vacancy announcement: https://de.usembassy.gov/jobs/application-process/

 

Applicants must submit the following documents to be considered. Failure to do so will result in a determination that the applicant is not qualified.

  1. Form DS-174, Universal Application for Employment (UAE), available on the internet: DS-174.
  2. Cover Letter
  3. Resume/Curriculum
  4. Licenses and certifications (e.g. Nurse license, etc.)

 

Applicants are encouraged to submit additional documentation that supports or addresses the requirements listed above (e.g. reference letters, transcripts, copies of degrees earned, etc.) with the application.

Application language is English, i.e. application for employment, CV or resume should be in English.  Certificates, awards or degrees in English or German do not need to be translated.

Note that the U.S. Mission does not refund travel expenses incurred by the interviewee.

 

For a complete list of terms such as US citizen Eligible Family Member (USEFM), Eligible Family Member (EFM), Member of Household (MOH), and their definitions, go to the “definitions list” on the website https://de.usembassy.gov/jobs/definitions/.

 

What to Expect Next:

 

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

 

Thank you for your application and your interest in working at the U.S. Mission in Frankfurt, Germany.

 

The U.S. Mission in Germany provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

 

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliations.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

 

Approved:    USAID:  GLongworth

Cleared:       HR:       GCureton

Drafted:        HR:       FBachmann