CRBA checklist

Read this checklist very carefully and please ensure that you collect all documents as you follow the instructions.


Prepare for your child’s CRBA application

  1. For all situations download and print Form DS-2029 (PDF 62KB), all seven pages, one page per sheet, leaving the reverse side blank.  S. citizen parents must take special care in listing their physical presence in the United States in the greatest possible detail, to the best of their recollection, on page two.  ‘Precise periods’ of time in the United States means exactly that.  Even if you only left the United States for a day trip across a border it will interrupt your time spent in the United States.  Time spent outside the United States must NOT be listed, only time spent IN the United States.  See sample.  Do NOT sign the form!
  2. Child’s German Birth Certificate plus two photocopies (beglaubigte Abschrift/Ausdruck aus dem Geburtenregister). This is the German birth certificate issued by local authorities on request.  This document must show the biological parents’ names.  Other short-form birth certificates (like the “Geburtsurkunde”) are not acceptable for documenting your child as a U.S. citizen. [Note: Children born before January 1, 2009 may have been issued an “Abstammungsurkunde.” All Abstammungsurkunden issued before January 1, 2009 are also acceptable.
  3. U.S. parent(s) passport(s), non-U.S. citizen parent’s passport, as applicable, plus two photocopies of the biographical page of each passport.
  4. Proof of marital status i.e. current marriage certificate and/or divorce certificate(s), as applicable, plus one photocopy of each document.
  5. Proof of physical presence

    • Situation A: My child was born in wedlock, out of two U.S. citizen parents: You must bring proof that at least one of you was a resident of the United States at any time prior to the birth of your child.  For more information on residence and how to prove it, click here.
    • Situation B: My child was born in wedlock, out of a U.S. citizen mother and a non-U.S. citizen parent:  You must bring proof that the U.S. citizen parent was physically present for a cumulative total of five years, of which two at least were after age 14, prior to the birth of your child.  For more information on physical presence and how to prove it, click here.
    • Situation C: My child was born in wedlock, out of a U.S. citizen father and a non-U.S. citizen mother:  You must bring proof as per situation B.  For more information on physical presence, click here.
    • Situation D: My child was born out of wedlock, out of two U.S. citizen parents:  If the claim is through the father you must bring evidence as per Situation B.  If the claim is through the mother, click here.
    • Situation E: My child was born out of wedlock, out of a U.S. citizen mother and a non-U.S. citizen other parent: click here for guidance on what proof of physical presence is required.
    • Situation F: My child was born out of wedlock, out of a U.S. citizen father and a non-U.S. citizen other parent: You must bring evidence as per situation B. For more information on physical presence, click here. Read and prepare but do not sign the statement in Section B on page 3 of the DS-2029 form.
  6. If the parents are not married or if the unmarried U.S. citizen father is not present on the day of the application, we need a notarized affidavit of parentage, physical presence, and financial support from the father.  Please fill out the DS-5507 Affidavit of Parentage and Physical Presence (pdf).
  7. Make clearly legible black and white photo copies of ALL documents, including the biographical information pages of your passports.
  8. $100 CRBA fee: Payable in Euros/Dollars or via Credit Card. The fee is a non-refundable processing fee and is retained by the Department of State whether or not the CRBA is issued. Payable in Euros/Dollars or via Credit Card.
  9. Assemble but do NOT staple your documents in the following order, top to bottom:
    • Original Form DS-2029, filled out but not signed
    • Photo copy of your child’s birth certificate
    • Photo copies of parents’ passports
    • Photo copies of your marriage certificate (and/or divorce, death certificate(s), as applicable)
    • Photo copies of proof of physical presence or residence, in chronological order
       

Prepare for your child’s passport application- If done in conjunction with the report of birth abroad


Complete DS-11 online and print out the completed form. (add link) Print on two sheets of paper leaving the reverse page blank.  Print only the actual form (pages 5 and 6), not the instructions.  Fill out the form on behalf of your child. Do NOT sign the form.

Obtain one U.S. size passport photo of your child: 2″x2″ (5cm x 5cm), with white background as per our passport photo guidance.

If only one parent will appear:the other parent’s original, notarized consent to the issuance of a passport. Use form DS-3053 (from eforms.state.gov). This must be accompanied with a photocopy of the identification used for the notarial service.

$105 Passport fee. Payable in Euros/Dollars or via Credit Card. The fee is a non-refundable processing fee and is retained by the Department of State whether or not the CRBA is issued. Payable in Euros/Dollars or via Credit Card.

Assemble the application by adding clearly legible black and white photo copies of your passports and the birth certificate, in the following order:

  • Original Form DS-11 page one and two, filled out but not signed
  • Photo copy of birth certificate
  • Photo copies of parents’ passports. 

Delivery of documents

To avoid delay and increase security, please make sure you provide us with a pre-paid courier envelope when submitting your CRBA and passport application. You may purchase a DHL Express Easy Express, FedEx Domestic, TNT, DPD envelope and bring it with you to your appointment (samples pdf).

*** Failing to bring all original documents and/or completing the application forms prior to your appointment, will result in being required to schedule a new appointment.