Notarial Services

Click here for information on how COVID-19 restrictions are impacting our services.

Important Information Regarding Notarial Services.

Consular officials at any U.S. embassy or consulate abroad can provide a service similar to the functions of a notary public in the United States.

U.S. citizens and nationals of other countries may use the embassy and consulates’ notarial services.

Please read the following instructions before scheduling your appointment.

On the day of your appointment, you will need to:

  • Appear in person and bring a valid government-issued photo ID (U.S. or foreign) with your signature (such as passport, driver’s license or ID card). The name on your identification must match your name on the document you need notarized;
  • Bring the document(s) that need(s) your signature UNSIGNED. The document(s) will have to be signed before a Consular Officer. Even if there are pages that do not require signatures or seals, you must present the entire document(s);
  • Ensure that documents are organized in page order and kept separate from each other with a paper clip. The embassy/consulate staff cannot assemble your documents for you or provide legal advice on their preparation;
  • Ensure that you understand the content of your documents, where you need to sign, and which of your signatures need to be notarized, as our staff will not be able to explain these items to you;
  • If you are signing on behalf of a corporation, bring appropriate documents showing your capacity to sign for the corporation;
  • Verify in advance if your document requires witness(es). The consular staff cannot serve as witnesses. If your document requires the signature(s) of witness(es), you must bring your own (along with their proof of identity) on the day of your appointment. Please make sure they are legally qualified to serve as a witness (i.e., not a minor or incompetent). We will not be able to offer partial services. All those whose signatures, including witness(es), will be notarized at a particular post, must appear on the same day;
  • Pay the fee for the notary service(s).  The services listed below cost $50.00 USD per consular seal. Fees are paid on the day of your appointment. Fees are accepted in the form of cash (U.S. dollars or euros) or credit card. We cannot accept payment by EC card. Notarial service fees are per seal and signature required, not per document notarized.
  • Be aware that the consular officer may refuse any notary service when:
    1. The host country does not authorize the performance of the service,
    2. The document will be used in transactions that may be prohibited by U.S. law,
    3. The officer believes that the document will be used for a purpose that is unlawful, improper, or inimical to the best interests of the United States,
    4. The officer does not understand the document due to language, the documents are incomplete, or any other reason.
    5. The person does not understand the nature and language of the instrument and is unable to comprehend the significance of the act or appears to be acting under duress.

If you are unprepared for your appointment you may be required to make a new appointment on a later date.

Notarial Services We Can Provide:

An Affidavit is a sworn statement, made by you. Write out the statement you wish to make, but do not sign the form. We cannot advise you on the specific language needed in your Affidavit, please consult a lawyer or other legal advisor for that type of assistance. Please keep in mind the consular office assumes no responsibility for the truth or falsity of the representations that appear in the affidavit.

Note that as of January 2021, the U.S. embassy and consulates in Germany no longer issue marriage affidavits.  Please see below under services we cannot provide for further information.

Please do NOT sign the document prior to your appointment.

An acknowledgement of execution is used for legal agreements, business documents, deeds, powers of attorney, financial, or real estate transaction documents such as Grant Deed, Warranty Deed, Bill of Sale, Closing Affidavit, Assignment of Lease Disbursement Instructions, Wills, etc. If you are signing a document on behalf of a company you must bring the company’s social contract that proves you may sign on its behalf;

Please bring your documents fully completed, without any missing pages, assembled and ready for notarization. The Embassy/Consulate cannot assemble your documents for you or provide legal advice on their preparation. If your documents are not ready for signature, you may be asked to make a new appointment.

Please do NOT sign the document prior to your appointment.

A consular officer can take a certified copy of a U.S. passport.  Any person may present the passport to be copied.  The appointment must be made in the name of the person attending.

U.S. Embassies and Consulates abroad are generally not able to make certified copies of foreign documents.  If you require this type of service for an Individual Taxpayer Identification Number (ITIN) or other reasons pertaining to U.S. taxes, you should contact one of the several authorized IRS acceptance agents within Germany.

A current list of acceptance agents is available online here:

https://www.irs.gov/individuals/international-taxpayers/acceptance-agents-germany

There is no legal requirement that a minor traveling alone have written authorization to enter the United States.  However, CBP (Customs and Border Protection) can always stop someone if they have questions.  CBP therefore recommends that minors travelling with one or neither parent carry a notarized travel authorization in English from the child’s other parent (or, in the case of a child traveling with others relatives, friends or a group, a note signed by both parents). An example of statement would be: “I acknowledge that my wife/husband/etc. is traveling out of the country with my son(s) and/or daughter(s) (insert their names). He/She/They has/have my permission.”  Please see this CBP webpage for more information.

Parents seeking a notarized travel authorization MUST come in person with their complete but unsigned document. You should only sign your document when directed to do so by the Consular Officer.

If you are applying for a U.S. passport service for a child under 16 years of age, and only one parent is able to appear at the embassy or consulate for the passport appointment, the absent parent may furnish a notarized Statement of Consent (Form DS-3053), along with a copy of his/her government-issued valid photo I.D. with signature.

This service is fee exempt.

Please do NOT sign the document prior to your appointment.

Please refer to the Treasury Direct website for detailed instructions.

We are unable to cash your savings bonds – we simply notarize your signature.

This service is fee exempt.

Please do NOT sign the document prior to your appointment.

Notarial Services We Cannot Provide:

U.S. law precludes the provision of notarial services in certain cases. Among others, Notarizing Officers cannot provide notarial services in connection with:

  • Marriage Affidavit (Ehefähigkeitszeugnis)
    • As of January 2021, the U.S. Embassy and the U.S. Consulates General in Germany are no longer notarizing marriage affidavits. German authorities no longer require marriage affidavits for U.S. citizens who are legally resident in Germany. U.S. citizens who do not have legal resident status in Germany must obtain an affidavit notarized by a notary public in their home state in the United States that says they are free to marry. Neither the U.S. Embassy nor the U.S. Consulates General can request/obtain the marriage affidavit on your behalf. Questions regarding the definition of resident status and the wording of the affidavit must be clarified with German city authorities (Standesamt) or with the German Foreigner’s Office (Ausländerbehörde). If you are getting married outside Germany, please visit the website of the U.S. embassy in the country where you intend to marry to view their requirements. Read more FAQs about getting married in Germany or abroad.
  • Authentication, certification, or certified copies of public documents issued in the United States such as birth, residency, marriage, divorce, and death certificates; commercial records, driver’s license, and other credentials. Under the Hague Convention, an Apostille by a U.S. clerk of court of a State Secretary or State certifies the authenticity of a U.S. document.
  • Academic credentials, transcripts or degrees.
  • Certified true copies of non-U.S. documents, such as German birth certificates.
  • Certified copies of Naturalization Certificates. Please visit the USCIS website for more information.
  • Certified copies of U.S. State Department Reports of Birth Abroad (CRBAs).  Please click here for more information.
  • U.S. Apostilles.
  • Medallion signature guarantees. U.S. banks or mutual fund companies often require signature guarantees. Unfortunately, we cannot legally perform a signature guarantee. Please check with your bank or stock company, here or in the U.S., for additional information.
  • Statements beyond the Consular Officer’s knowledge.
  • Criminal background check.

Last Updated: Dec 09, 2020