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All children under age 16 must appear in person with appropriate documentation and with both parents. Parental consent and signatures are mandatory for passport issuance for minors under age 16 and for renewals. Please note that we require the original and a photocopy of most documentation at your appointment.
Applicants who arrive without the required documents may be asked to make a new appointment.
Children age 16 and over must apply for an adult passport.
1. Complete Passport Application DS-11
Prior to your appointment, complete the application by entering your child’s personal information on Form DS-11 using the online Form Filler. The form is available at Travel.State.Gov. Note: You cannot currently list a “Country” when completing the “Emergency Contact” section on our forms. If you wish to include an emergency contact outside the United States, please leave the section blank and fill it in by hand after printing. Be sure to answer all questions accurately. Print the application (not the instructions) on two sheets of paper leaving the reverse of the page blank and bring it with you to your appointment
- Do NOT sign your child’s application until instructed to do so by the consular officer or acceptance agent.
- You must include your child’s Social Security Number (SSN) on their application. If your child does not have a SSN, leave the Social Security Number blank and submit this signed and dated statement. If you have questions regarding this requirement, please see our FAQs here. Information on how to apply for a Social Security Number at the U.S. Consulate General Frankfurt is available here.
2. Gather Documents, Make Photocopies
|On the day of your appointment, you will need all of the following documents and submit photocopies of each for your child’s file.|
|1- Last U.S. passport issued to your child (may be expired)||If lost or stolen, you must bring a completed DS-64 (Report for lost or stolen passport)||Please bring the original document and one photocopy.|
|2- U.S. birth certificate (if your child was born in the United States)||Must meet the following requirements:
||Please bring the original document and one photocopy.|
Consular Report of Birth Abroad (if your child was born abroad)
Please bring the original document and one photocopy.
Certificate of Citizenship or Naturalization Certificate and adoption decree (if applicable)
Please bring the original document (or certified copy) and one photocopy.
|3- Identification of both parents/guardians.
Both parents/ guardians must authorize the issuance of the child’s passport.
|The following are typical proof of parental identity:
||Please bring the original document and one photocopy.|
3, Show Parental Consent
Both parents/guardians must authorize the issuance of the child’s passport. The best way to do this is for both parents/guardians to appear with the child in person to apply for the passport.
What if both parents/guardians cannot appear in person?
|You have sole legal custody||You must submit evidence of this with the application. Examples include:
|One parent unable to appear||If one parent/guardian cannot go with the child to apply for the passport, they can give permission by completing Form DS-3053 “Statement of Consent.” You must submit the original completed form with the child’s passport application. The parent that cannot appear with the child must sign and date Form DS-3053 in the presence of a certified notary public, and submit a photocopy of the front and back side of the ID presented to the notary public with Form DS-3053. Please Note: The notarized consent is only valid 90 days.|
|You cannot locate the other parent||You must submit Form DS-5525 “Statement of Exigent/Special Family Circumstances.” Please complete the form with as much detail as possible. We may ask for additional information (e.g., custody order, incarceration order, restraining order) to protect against international parental child abduction.|
|Neither parent able to appear||A third party may apply for the child’s passport with a notarized statement from both parents/guardians giving that third party permission to apply for the child. The statement must include a photocopy of the parents/guardians’ identification. When the statement is from only one parent/guardian, the third party must present evidence of sole custody of the consenting parent/guardian.|
4. Provide Passport Photo
Provide one U.S. passport sized (5cm x 5cm) photo of your child taken in last 6 months. Please see this video for a picture perfect passport photo. To avoid processing delays, be sure your photo meets all the photo requirements or it will be rejected. Requirements for U.S. passport photos differ from local requirements and can be found on Travel.State.Gov.
Please note: Do not bend nor attach the photo to your application.
Tips for taking photos of infants and newborns:
- Lay the child on its back on a white blanket or sheet to ensure its head is supported without the aid of a hand.
- Alternatively, cover a car seat with a plain white sheet and take a picture of your child in the car seat.
- Please make sure no other person is in the photo.
5. Calculate Fees and Forms of Payment
The child passport book fee ($115) is a non-refundable processing fee and is retained by the Department of State whether or not the passport is issued.
If you wish, you can add a passport card for an extra cost of $15 (non-refundable).
There is no expedited service outside the United States. However, overseas service is generally faster than U.S. service.
Accepted payment methods are:
- Cash in U.S. Dollars or Euros (for payments in cash local currency is preferred)
- Credit Cards: Visa, MasterCard, American Express, and Discover; no EC Cards are accepted
6. Provide Courier Envelope for Passport Delivery
To avoid delay and increase security, please submit a DHL ExpressEasy shipping label attached to a non-padded A5 size envelope, when coming to your appointment. Since January 2020, DHL envelopes are no longer available for purchase at your local German post office. Please click here and follow the process online. Note that other commercial couriers are not accepted. The return address should be the address of the U.S. Embassy in Berlin or the U.S. Consulate General in Frankfurt or Munich depending on where you have your appointment. Please use your own email address for the “Absender” so the label will be emailed to you, and not the embassy or consulate. Please make sure you affix the waybill label to a sturdy envelope and submit it with all other documents on the day of your appointment.
7. Schedule an Online Appointment
The online appointment calendar displays times for all available consular services, therefore, please make sure you schedule your appointment for the appropriate time AND service. You must make a separate appointment for each individual requiring services. If all the slots for the time you want are already taken, you will need to either choose another day or another time. If you do not schedule the correct service or select an available time, we will be unable to assist you effectively.
To schedule an online appointment at the U.S. Embassy in Berlin, please click HERE
To schedule an online appointment at the U.S. Embassy in Frankfurt, please click HERE
To schedule an online appointment at the U.S. Embassy in Munich, please click HERE
Emergency Appointment Required?
Contact your Embassy/Consulate via email after a regular appointment has been scheduled and clearly explain the nature of the emergency and your travel dates.
If you, or your child, are/is sick or cannot make the appointment, please let us know at least 24 hours in advance so we can try and fill your slot with someone on the waiting list. Applicants who show up late or fail to appear for their scheduled appointments will need to restart the appointment request process.
If you use a wheelchair or motorized chair and need assistance, please have someone accompany you to your appointment.
8. Processing Times & Return of Passport
Processing time for your U.S. passport is approximately 4-6 weeks from the day of your appointment. Please ensure you submit a prepaid, self-addressed return envelope on the day of your appointment.
Please note: Write down your tracking number as the passport units do not maintain this information. You may use the tracking number to track the return delivery of your passport.
If you are also applying for a passport card, you should be aware that they take approximately 4 to 5 weeks longer than the book to process. If you are applying for a passport card and book, please enclose two return delivery envelopes with your application.
Please bring originals and photocopies of all documentation submitted in support of the application.
Last Updated: January 20, 2021